Disposal of government records in the Philippines

To ensure proper disposal of obsolete records in accordance with National Archives of the Philippines, R.A. 9470. 2. SCOPE: This procedure covers activities from the preparation of inventory of records, identification of obsolete records, secure official documentation to dispose records from NAP, and actual disposal of records. 3. DEFINITION OF. The Department of Budget and Management has released P679.27 Billion as of June 30, 2021 to.. GUIDELINES ON THE DISPOSAL OF VALUELESS RECORDS IN GOVERNMENT AGENCIES. GENERAL RECORDS DISPOSITION SCHEDULE. common to all Government Agencies (series of 2009) NAP Gen. Circular 1 & 2 and GRDS 2009.[pdf] NAP General Circular No. 3 - The National Archives shall develop a general records disposition schedule that shall prescribe the disposal of public records common to all government offices. SEC. 18. Disposal of Public Records. - No government department, bureau, agency and instrumentality shall dispose of, destroy or authorize the disposal or destruction of any public. Guidelines on Records Recovery and Disposal Measures December 9, 2016. Reference Number: MC2016-175. Department of the Interior and Local Government DILG-NAPOLCOM Center,EDSA,corner Quezon Avenue, West Triangle, Quezon City, Philippines 110

NATIONAL ARCHIVES OF THE PHILIPPINES Pambansang Sinupan ng Pilipinas GUIDELINES ON NATIONAL INVENTORY OF RECORDS ARTICLE I LEGAL BASIS, COVERAGE AND ADMINISTRATIVE PROVISIONS Rule 1. RATIONALE The National Archives of the Philippines (NAP) shall examine, identify and formulate policies regarding all public records of government agencies (b) no legal or regulatory reason to maintain the Records; (c) the destruction is in accordance with mandated retention periods as set out in Schedule 1;1 and 1 Philippines: Under Philippines law, there are no mandatory retention periods for personal data. However, in relation to the following records, they should be kept for the following periods

On May 27-28, 2021, the National Archives of the Philippines (NAP) together with the provincial government of Misamis Oriental conducted a two-day virtual seminar on Basic Records and Archives Management (BRAM) for the strategically challenged areas in the country NATIONAL ARCHIVES OF THE PHILIPPINES Pambansang Sinupan ng Pilipinas GUIDELINES ON NATIONAL INVENTORY OF RECORDS ARTICLE I LEGAL BASIS, COVERAGE AND ADMINISTRATIVE PROVISIONS Rule 1. RATIONALE The National Archives of the Philippines (NAP) shall examine, identify and formulate policies regarding the records of government agencies under disposal based on the actual state or conditions of properties being disposed of. • To provide a reliable basis of ensuring that government recovers a fair return from the disposal of its properties. PAGBA 1st Quarterly Seminar and Meeting February 9 , 2018 : The Mansion, Iloilo Cit National Archives of the Philippines, all public records in his/her custody. 5. Transfer and Storage of Non-Current/Inactive Records The NAP shall conduct periodic inspection of records of all government offices. All Separate the records for disposal from those for further retention as suggested by the NAP (3) Issued by government agencies peculiar to an individual which includes, but not limited to, social security numbers, previous or current health records, licenses or its denials, suspension or revocation, and tax returns; and (4) Specifically established by an executive order or an act of Congress to be kept classified. SEC. 4. Scope

EXECUTIVE ORDER NO. 301 July 26, 1987 DECENTRALIZING ACTIONS ON GOVERNMENT NEGOTIATED CONTRACTS, LEASE CONTRACTS AND RECORDS DISPOSAL WHEREAS, it is the policy of the government to promote economy, efficiency and effectiveness in the delivery of public services The circular prescribe uniform standards or guidelines to be followed by government agencies in the disposal or destruction of their valueless records. These guidelines on the Disposal of Valueless Records in Government Agencies consist of six (6) parts: (1) Coverage, (2) Definition of Terms, (3) General Requirements on the Disposal Of. (44 U.S.C. Chapter 33) § 3301. Definition of records § 3302. Regulations covering lists of records for disposal, procedure for disposal, and standards for reproduction § 3303. Lists and schedules of records to be submitted to Archivist by head of each Government agency § 3303a. Examination by Archivist of lists and schedules of records lacking preservation value; disposal of from Government of the Philippines. through Executive Director Victoria Mapa Manalo has issued Memo Circular No. 001 series of 2014 on the guidelines on records recovery and disposal measures.. Guidelines for Records Disposal. — Any provision of law, decree, executive order or other issuances to the contrary notwithstanding, the Records Management and Archives Office of the Department of Education, Culture and Sports shall prescribe uniform standards or guidelines to be followed by government agencies in the disposal or destruction.

property of national government agencies, local government units and government-owned or controlled corporations and their subsidiaries, aside from other such modes as may be provided for by law. 1. Public Auction Conformably to existing state policy, the divestment or disposal of government location of records: volume in cubic meter: prepared by: (name & signature) position: national archives of the philippines pambansang sinupan ng pilipinas request for authority to dispose of records grds/ rds item no. retention period record series title and description period covered certified and approved by lecture presented by Fe Angela M. Verzosa at the Seminar-workshop on Archives and Records Management for Open Government sponsored by the Commission of Human Rights (CHR) in partnership with the International Council of Museums-Philippines (ICOM-Philippines), De La Salle University-Manila University Library, and the Philippine Association of Museums (PAMI) held on 22 May 2012 at the Commission. A disposal schedule is a set of rules identifying classes of records and specifying their retention periods and what should happen to them at the end of that period. Disposal class is the term used in this guide for the set of records to which a disposal decision applies. This set is an aggregation of individual records whic About Us. The Integrated Government Philippines (iGovPhil) program is an essential element in the implementation of the eGovernment Master Plan (eGMP), which aims to improve processes in government to provide better services to both citizens and businesses, as well as promote public participation. This program was conceptualized in June 2012 and jointly implemented by the Department of Science.

Reasons for disposal -Avoid continuing carrying inventory costs -Prevent further deterioration records/documents . Unserviceable Property Pursuant to Sec. 79 of PD 1445 When government property has become unserviceable for any cause or no longer needed, it shall, upon application of the. 6.3 Disposal of Records Disposal is wider than just destruction. it can also refer to the transfer of records from one media to another e.g. paper records to CD Rom, or the transfer of records from one organisation to another e.g. authorised archive office. When using another organisation to archive records it is essential a The two key Regulations regarding the preservation of accounting books and records by businesses in the Philippines are: Revenue Regulations No. 17-2013 - Preservation of Books of Accounts and Other Accounting Records. This Regulation sets out the primary guidelines for the retention of accounting books and records in the Philippines The Code of Practice on the management of records, s12 states that: However, disposal must be done responsibly through a clear understanding of: an organisation's business functions. the value of the information to the business. legislative retention requirements including information of historical value under the Public Records Act

of the national government, including government-owned and controlled corporations. government financial constitutional off ces, local government units. state/local colleges and universities. government hospitals and water districts records guidelines on disposal recovery measures i. background this memorandum circular aims t Commonwealth Act No. 54.—An Act authorizing the establishment of a Board on Documents to have charge of the examination and disposal of old documents, public records, and papers in the different bureaus and offices of the Government, and defining its duties. Be it enacted by the National Assembly of the Philippines: SECTION 1 - The National Archives shall develop a general records disposition schedule that shall prescribe the disposal of public records common to all government offices. Sec. 18. Disposal of Public Records. - No government department, bureau, agency and instrumentality shall dispose of, destroy or authorize the disposal or destruction of any public. Jurisdiction Over Records Disposal. — The government agencies concerned, through their respective record units or their equivalent, shall have authority to dispose of their valueless records subject to the audit jurisdiction of the Commission on Audit or its duly authorized representative, in accordance with existing rules and regulations. Records / releases clearance for government relief of accountability. Management of the city and barangays in the implementation of RA 9003. Management operation of final disposal facility (ECO PARK) regular pushing, compacting of disposed solid waste landfill materials

Manual on Disposal of Government Propert

Records Managers must consult with their relevant Section Heads and get approval from Management and the Government Archivist before implementing a schedule. Be aware that operational records vary from department to department and the value of a record must be based on its function in the relevant area Republic of the Philippines CITY OF ALAMINOS Province of Pangasinan EXECUTIVE ORDER NO. ooÇ Series of 2013 CREATING THE INVENTORY AND DISPOSAL COMMITTEE OF THE CITY OF ALAMINOS, PANGASINAN WHEREAS, Articles 435 of the Implementing Rules and Regulations of the Local Government Code of 1991 mandates the Local Government Units that there shall be government records by establishing control for the creation, organization, maintenance and disposal of government records. 212. The DRM, normally e xpected to be the Departmental Secretary or an officer holding equivalent position, should oversee the departmental records The BIR requires taxpayers to maintain records in case of further audits of financial statements and income tax returns. which provides penalties for unauthorized processing and improper disposal of data even if processed outside the Philippines. known in the Philippines as government-owned and controlled corporations (GOCC), are. The Importance of Proper Data Disposal. One aspect of data management that is often overlooked is data disposal. Also referred to as data destruction, it is the process of destroying information so that it may no longer be readable, accessible and irretrievable. This is unfortunate because when not done properly, data disposal often.

10 tips to prepare the NHS for a paperless future - Crown

The State Records Management Act (Government Code, Section 14740-14774) requires the Director of the Department of General Services (DGS) to establish and administer the state's records management program. The program applies to the creation, utilization, maintenance, retention, preservation, and disposal of state records By: Tax and Accounting Center Philippines. The Bureau of Internal Revenue (BIR) issued Revenue Regulations No. 17 - 2013 dated September 27, 2013 (RR No. 17-2013) prescribing the guidelines on the preservation of books of accounts and other accounting records in the Philippines.. Preservation within ten (10) years from last entry. Under RR No. 17-2013, taxpayers are required to preserve. They also include records relating to temporary commissions, boards, councils and committees. These records comprise an estimated one third of the total volume of records created by Federal agencies. In 1978, use of the GRS was made legally mandatory. The disposal authorizations must be used by a Federal agency to the greatest extent possible

The Philippines is classified as a lower-middle-income country. Municipalities in developing countries like the Philippines typically spend 80-90% of their total municipal solid waste budget spent on collection and disposal services, based on a 2013 study of developing countries government unit shall be undertaken without informing the local chief executive and the Sanggunian concerned. SECTION 525. Records and Properties. - All records, equipment, buildings, facilities, and other properties of any office or body of a local government unit abolished or reorganized under thi Page 1 of 3. CLINICAL POLICY. RETENTION, STORAGE AND DISPOSAL/DESTRUCTION OF MEDICAL RECORDS . A. EFFECTIVE DATE: August 12, 2020 . B. PURPOSE: To establish the retention, storage, and destruction requirements for all records, regardless of medium, that contai

NAP Circulars National Archives of the Philippine

september 30, 2020 om 387, s. 2020 - disposal of valueless records/documents Posted on September 30, 2020 by Gerard Christopher Villegas OM-s2020-387 Downloa The National Archives of the Philippines (Filipino: Pambansang Sinupan ng Pilipinas and abbreviated NAP) is an agency of the Republic of the Philippines mandated to collect, store, preserve and make available archival records of the Government and other primary sources pertaining to the history and development of the country

Disposal of files that contain personal data, whether such files are stored on paper, film, optical or magnetic media Secure disposal of computer equipment, such as disk servers, desktop computers and mobile phones at end-of-life (especially storage media) provided that the procedure shall include the use of degaussers, erasers, and physical. government's obligations to the Filipino people, and the Philippines Development Plan 2011-2016 which intends to prepare the country to take advantage of opportunities in a digital economy and knowledge societies. Improvement of health information systems for public health.The Philippines adopts the generall

R.A. 9470 - Lawphi

With respect to government agencies that process the personal data records of more than 1,000 individuals, the NPC recommends the use of ISO/IEC 27002 as the minimum standard to assess any gaps in. The School Records Retention/Disposal Schedule identifies the school records that can be discharged, destroyed or disposed of, and those which must eventually be sent to Archives New Zealand. How to use the School Records Retention/Disposal Schedule

The Palm Tree - Denali Disposal

Guidelines on Records Recovery and Disposal Measures

Information issued by government agencies particular to an individual, which includes social security numbers, previous or current health records, licenses or its denials, suspension or revocation, and tax returns; and; Information specifically established by an executive order or an act of Congress to be kept classified November 10 at 10:23 PM ·. In view of promoting resilience, the National Archives of the Philippines (NAP) even in times of pandemic, pursues with its mandate on witnessing of disposal of valueless records from various government agencies. (Photo reference in poster: BIR Main Office Quezon City) Disposal and destruction - refers to the stage wherein records are, after undergoing inventory and appraisal, are disposed or destroyed by an office or unit. A records life cycle has an active and inactive phase. The former refers to when the records are created and used or accessed frequently by a unit in relation to its functions university of the philippines system school of library and information studies university of the philippines diliman 3/f gonzalez hall 1101 quezon city, philippines telephone: (632) 981-8500 loc.

National Archives of the Philippine

Republic Act 10173 - Data Privacy Act of 2012 » National

  1. istration. 2. The result of this committee was the passage of the General Records Disposal Act in 1889, which allowed government agencies t
  2. Retention and disposal of personal information shall be made in accordance with the Records Disposal Policy and Records Disposition Schedule of LANDBANK as approved by the National Archives of the Philippines under RA 9470
  3. istrative practice' provisions of the State Records Act 1998. These guidelines have been prepared for personnel in New South Wales public offices who are.
  4. Property management is a continuous process in the government that can be generally clustered into three major steps namely, (1) acquisition; (2) utilization; and (3) disposal. The processes ideally start with acquisition and ends with disposal. There are exemptions however

In addition, records may also be used to disclose information to a federal, state, local, or foreign governmental authority or a self-regulatory organization if necessary in order to obtain information relevant to a Federal Reserve Board inquiry concerning an individual who is or seeks to be associated with a municipal or government securities. to alter disposal class descriptions or disposal actions for records covered by this schedule. When this occurs, this schedule should not be used to dispose of those records and the State Archivist should be informed of the need to revise the schedule. If necessary, the procedures for the disposal of unscheduled records can be used in the interim About Us. The General Services Office ensures that the proper authorization and prompt execution of procurement of supplies and property are observed, physical control and access of tangible assets are adequately safeguarded by person in custody of the property, that disposal must be in accordance with the prescribed rules and regulations. Before the pandemic, entire overseas communities would raise funds or seek government support to bring bodies home intact. Such impersonal disposal of the dead in contrast to the usually rich mortuary customs of the Philippines has been described as a second tragedy that further traumatizes rather than heals Quite the contrary, Spanish records made it clear that they fought for their independence with every means at their disposal for three centuries, and that this resistance to invasion was deliberate, self-conscious, and continuous. The case of Cariño vs. the U.S. Insular Government of the Philippine Islands was a turning point in the.

G/F National Library of the Philippines T. M. Kalaw St. Ermita, Manila, 1000. 2009 or the Guidelines on the Disposal of Valueless Records in Government Agencies) g. Appeal. g.1) A written appeal shall be filed by the same person making the request within fifteen (15) days from the notice of denial or from the lapse of the relevant period to. The BIR requires taxpayers to maintain records reconciling figures presented in financial statements and income tax returns. which provides penalties for unauthorized processing and improper disposal of data even if processed outside the Philippines. known in the Philippines as government-owned and controlled corporations (GOCC), are. government and private drug testing laboratories in the Philippines. Section 2. Authority: These rules and regulations are issued to implement the provisions of records must account for the samples until disposal individual, the disposal of such proceedings, or the sentence of any court in such proceedings; 3. Issued by government agencies peculiar to an individual which includes, but is not limited to, social security numbers, previous or current health records, licenses or its denials, suspension or revocation, and tax returns; and 4 Executive Order No. 290, s. 1958. BY THE PRESIDENT OF THE PHILIPPINES. EXECUTIVE ORDER NO. 290. PROVIDING FOR THE IMPLEMENTING DETAILS FOR REORGANIZATION PLANS NOS. 4-A, 5-A, 7-A, 8-A, and 9-A RELATIVE TO ADMINISTRATIVE SERVICES. Pursuant to the powers vested in me by Republic Act Numbered Nine hundred and ninety-seven, as amended by Republic.

GOP1 - coa.gov.p

a) Disposal site records of, but not limited to: 1. Records of weights or volumes accepted in a form and manner approved by the Department. Such records shall be submitted to the Department upon request, accurate to within ten percent (10%) and adequate for overall planning purposes and forecasting the rate of site filling; 2 6606 Philippines Telefax Nos. (63 53) 382 3294, 382 3197 . Records Management Office effective retention and disposal processes and the efficient process of storing and retrieving records. Services include management of university records, legal agreements, consultancy, training, education and archiving.. 1. Expenditures of government funds or uses of government property in violation of law or regulations shall be a personal liability of the official or employee found to be directly responsible therefor. (Sec. 103, P.D. No. 1445) 2. Every officer accountable for government funds shall be liable for all losse good records management and of preserving Hong Kong's documentary heritage, the Government of the Hong Kong Special Administrative Region (the Government) has developed its records management policy and procedures with regard to international standard (i.e. ISO 1548

proper health care waste disposal is of paramount concern not only for environmentalists or other members of the health sector but for the whole society as well, most especially for the agencies involved in the regulation of this very vital element. The Clean Air Act (CAA) of 1999 and the Ecological Solid Waste Managemen A policy for disposal of records should include clear guidelines on record retention and procedures for identifying records due for disposal. The records should be examined first to ensure that they are suitable for disposal and an authority to dispose should be signed by a designated member of staff. The records must be stored or destroyed in. Scope: These rules and regulations shall apply to all crematories, funeral and embalming establishments, medical and research institutions, undertakers, embalmers, public and private burial grounds and other similar institutions operated by government agencies or instrumentalities including government-owned or controlled corporation, private organizations, firms, individuals or other entities Actual Disposal of Remaining Residual Records. After acting on the last request for residual r cords filed within the period for retrieval of residual records by interested parties, the first and second levŸl courts shall observe September 2016 as the actual disposal of residual records period during which they shall forward such records t

a. Guidelines in the Decentralized Disposal of Valueless Records b. Government Electronic Procurement system (EO 40) c. Government Procurement Reform Act (RA 9184) d. Standard Operating Procedure for Purchasing and Inventory. 3. Financial Management. Financial management is provided by the Accounting, Budget and Cash Sections e. Disposal of government-owned buildings; f. Determination of damage caused by natural calamities to government projects for purposes of insurance claims; g. Designation of the building administrator for each government building. 2. To the Department of Environment and Natural Resources. a

procedures on records management are updated every 5 years - Records disposal shall be in accordance with the guidelines set by National Archives of the Philippines (NAP) per DC No. 70 s. 1996. B. RECORDS MANAGEMENT Goal: Integrity, safety, access and security of records are maintained and statutory requirements are met Submission of records disposition schedule of Records Management and Archives Office; Appraisal and disposal of records; B. Facilities Management Program. A program that aims to sustain a developed, economically competitive and well maintained facilities owned by the Provincial Government of Bulacan Loss of Government Property 56 Disposal of Unserviceable Property 58 Physical Plant Office 61 Control of Records and Documents. Introduction The University of the Philippines in Mindanao is a constituent university of the U Record Retention & Disposal Policy A. Introduction In the course of carrying out its various functions, Monitor creates and holds a wide range of recorded information. Records need to be properly retained to enable Monitor to meet its business needs, legal requirements, to evidence events or agreements in the event o

Disposal of Records (44 U

Department Circular No. 70 s 1996 ( Retention and disposal of medical records Requested from NAP by L. Peñaranda at 02:31 PM on June 24, 2021. Purpose: basis of disposal of medical records Date of Coverage: 06/24/2021 - 06/24/2021 Tracking no: #NAP-039887523585. DENIE THE FALL OF THE PHILIPPINES. by. Louis Morton. CENTER OF MILITARY HISTORY. UNITED STATES ARMY. WASHINGTON, D.C. Library of Congress Catalog Card Number: 53-63678. First Printed 1953 - CMH Pub 5-2. For sale by the Superintendent of Documents, Government Printing Office access to government-held data, records, and documents. As a State University mandated to adopt a policy of transparency and accountability, the University of Southeastern Philippines (USeP) Board of Regents, during its 167th meeting on July 5, 2017, has approved the USeP Freedom of Information Manual through BOR Resolution No. 37, s. 2017 About Records. Good recordkeeping by government supports accountability to the public and enables the preservation by the Archives of Manitoba of government records of lasting significance. The Archives and Recordkeeping Act. Every day the government of Manitoba produces and receives large numbers of documents as it carries out its work

National Archives of the Philippines issues guidelines to

  1. Step 5: Dispose of Records at the End of Their Retention Period and Document Their Disposal All University records - hard-copy and electronic - should be disposed of when the retention period is over. Records destruction requires the approval of your unit head or the information custodian delegated that responsibility, and is documented using a records destruction form
  2. The records retention and disposition schedule and retention periods governing the records series listed herein are hereby approved. This agency-specific records schedule should be used in concert with the current Local Government Agencies General Records Retention and Disposition Schedule to provide full records management guidance
  3. This Act shall cover the importation, manufacture, processing, handling, storage, transportation, sale, distribution, use and disposal of all unregulated chemical substances and mixtures in the Philippines, including the entry, even in transit, as well as the keeping or storage and disposal of hazardous and nuclear wastes into the country for.
  4. GUIDELINES ON RETENTION AND DISPOSAL OF RECORDS OF RURAL AND COOPERATIVE BANKS(Appendix to Sec. 172) The following guidelines shall govern the retention and disposal of records of RBs/Coop Banks. A. Classification of Records and Documents. Retention Period. 1. Accounting Records. (a) Books of accounts, audited financial/annual reports. 10 years
  5. Records schedules approved by NARA provide mandatory instructions for the disposition of the records (including the accession of permanent records and disposal of temporary records) when they are no longer needed by the agency. All federal records must be scheduled (44 USC 3303) either by an agency schedule or a General Records Schedule (GRS)
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Executive Order No. 301, s. 1987 Official Gazette of the ..

Philippine President Rodrigo Duterte signed Executive Order No. 02, also known as the Freedom of Information (FOI) Program, on July 23, 2016, in Davao City.The executive order established the first freedom of information (FOI) Program in the Philippines covering all government offices under the Executive Branch. It requires all executive departments, agencies, bureaus, and offices to disclose. Records Disposition Schedules. Records Disposition Schedules documents the major records series (including electronic records) related to the activities of each office, identifies temporary and permanent records, and provides mandatory instructions for the retention and disposition (retirement or destruction) of each records series based on their temporary or permanent status

Records Management - Request Rejecte

  1. Real Property Utilization & Disposal. GSA is responsible for promoting effective use of federal real property assets, as well as the disposal of real property that is no longer mission-critical to federal agencies. With thousands of properties in the federal portfolio, disposing of underused federal property is a considerable task
  2. The disposal of records without authorisation from the State Archivist is an offence under the Public Records Act 2002. How disposal authorisation is given Retention and disposal schedules. Find out about the Queensland Government's records destruction arrangement. 6
  3. (e) Keep records of death occurring within his area of jurisdiction; and (f) Authorize the deliver of unclaimed remains to medical schools and scientific institutions for purposes specified in this Chapter and in accordance with the rules and regulations of the Department. Section 101. Responsibility of Local Government Local governments shall

Laws and regulations governing public record

Department of Health Retention and Disposal Schedule for Administrative and Functional Records 5 Department of Health 1 Historical Background The Health Department of WA was established on July 1, 1984 through the amalgamation of the Public Health, Mental Health and Hospital an MANILA — Total government loans for COVID-19 response grew by USD2.1 billion (approximately P102.38 billion) in less than four months since December 15, Department of Finance data as of April 8, 2021 showed. More than half of this amount—or a total of USD1.2 billion (P58.5 billion)—is for COVID-19 vaccine procurement and deployment

NARMIS Introduced to DPWH Record Officers - iGovPhil Progra

Promoting records management in governmen

Preservation of Accounting Books & Records in PH CloudCf